Annual General Meeting

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HKCS Annual General Meeting on 6th June 2022

Dear HKCS members,

Hope you are all well and safe. I am pleased to invite you to attend the 2022 Annual General Meeting (the “AGM”) of Hong Kong Computer Society (“HKCS”), which has been scheduled as follows:

Date:        6th June 2022 (Monday)
Time:        6:30 p.m. (registration will start from 5:45 p.m.)
Venue:     Theatre 1, 1/F, Hong Kong Productivity Council, 78 Tat Chee Avenue, Kowloon Tong, Hong Kong

**Please register here if you will attend the AGM.**

The business to be dealt with at the AGM is presented in the attached Notice of Annual General Meeting.

As a Distinguished Fellow, Fellow or Full Member, you are kindly requested to attend and cast your vote at the AGM. However, if you are unable to be there in person, you are encouraged to appoint a proxy to vote on your behalf, by returning the enclosed proxy form to HKCS office not later than 4th June 2022 6:30 p.m., via email (membership@hkcs.org.hk), fax (2834 3003) or by post.

Minutes of the last Annual General Meeting can be downloaded at www.hkcs.org.hk/agm, for your perusal.

IMPORTANT NOTES:

Members’ Verification
In order to verify members’ identity and maintain the integrity and fairness of the election, members are required to show HKCS membership card / HKID when they attend in person at the AGM.

Remember to Reserve Your Seat at the AGM
If you wish to attend the AGM in person, please complete the online Reservation Form here by 6:00 p.m. on 4th June 2022.

Special Arrangement in Light of the COVID-19 Pandemic
a. Members are reminded to comply with the Prevention and Control of Disease Ordinance (Cap. 599) and its subsidiary legislations (collectively, the “Regulations”) prevailing at the time of the AGM. Members will not be admitted to the AGM venue if they are unable to comply with the requirements under the Regulations.

b. All persons (including organisers and participants) entering HKPC Building must comply Vaccine Pass Requirement. Please refer to: https://www.coronavirus.gov.hk/eng/vaccine-pass.html.

c. Members are requested not to attend the AGM if they have contracted or are suspected to have contracted COVID-19 or have been in close contact with anybody who has contracted or is suspected to have contracted COVID-19.

d. Members must scan the QR code with “Leavehomesafe安心出行” mobile app to enter the HKPC Building.

e. Mandatory screening of body temperature would be performed onsite at the registration counter prior to the start of the AGM. Members with a body temperature above 37.5 degree Celsius or who exhibits flu-like symptoms will be refused to enter to the AGM venue.

f. Members must wear face masks before entering the AGM venue and, throughout the course of the AGM. Members will be asked to leave the venue if no face mask is worn at any time during the AGM.

g. Appropriate distancing and spacing will be maintained between each attendee at the AGM venue to avoid overcrowding. All attendees are advised to maintain appropriate social distance with each other at all times when attending the AGM.

h. No food, drinks or other refreshments will be served or allowed at the AGM.

i. Members attending are requested to observe and practice good hygiene at all times at the AGM venue. HKCS may request any person to leave the AGM venue if his/her action puts the health and safety of other persons at risk (e.g. his/her attendance goes beyond the maximum capacity of the venue).

Arrangement in Case of Typhoon and Black Rainstorm Warning in Force
The AGM would be postponed in case of Typhoon Signal No. 8 (or higher) or Black Rainstorm Signal is in force at noon on 6th June 2022.    An email would be sent to members as soon as possible advising the rescheduled date, time and venue of the AGM 2022. Announcement of AGM arrangement would also be published on the HKCS website (www.hkcs.org.hk).

I look forward to seeing you at the AGM.

Yours sincerely,

Dr. Rocky Cheng
President

Encl.
Notice of Annual General Meeting (Download Here)
Nomination Form (Download Here)
Proxy Form (Download Here) 
Minutes of the last Annual General Meeting (Download Here)